File sharing

Likely steps involved in supporting an organization's implementation of secure file sharing:

Considerations for tool selection

File syncing
- Protecting your version from other syncing
- Asychronous and synchronous syncing
File links
- Shortlinks
- Password protection
- Link rot
- External access
- Accounts required
- SSL
- Team access automatic
- Sharing folders with links (syncing)
Folder sharing
- That it exists
- Shared folder directory not just single folders
- Password protection for folders/files
Info in motion (email/chat/ftp/CMS/peerio)
- Pushing files via email/chat
- Fragmenting version control
- How the file system connects with website
With version control
- What history is logged
File editing
- Collaborative synchronous
- Web-based editing
- Version control for clash in syncing
- Offline editing
Do you need to share files with people outside of the organization?
Is there crossover to staff's personal accounts?

Info architecture/file naming/info management
- Clear outline of access, rationale, process for getting access (who to ask)
Data sharing
- Internal/external sharing
Onboarding
- File naming convention
- Project-relevant files
- Access requirements
- PASSWORD TRAINING
- Data sharing principles/polices
- FDE of work devices
- Resource: https://www.theengineroom.org/new-staff-security-checklist/
Offboarding
- Timing of cut off of access
- Request to delete local files
- Link rot considerations
- Requesting last pushing of files from local machine
- Transfer of ownership so others have access

Resources:

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